Need to tell someone a printer is broken so i can take it back?

ok, heres the story. a printer has been sitting in the storage room at work for near a year, its one of those wide printers. well one of our employees decided tey were just gonna grab it one day and use it for there personal use to print out hiking maps at work. well im the IT helpdesk and i was told that he needed it hooked up but they wanted me to tell him it was broken and take it back to storage. how could i go about doing this the easiest best way.